Leasing Administrator

Company: Commercial Properties Limited
Location: Saint John, NB




Commercial Properties Limited has been developing and managing properties in Eastern Canada for over fifty years. We offer high quality premises, great locations, and focus strongly on tenant service.  Our specialties include professional offices as well as industrial and retail real estate.  We have completed a number of exciting projects over the recent past that we feel have made a difference in the communities they serve. 


We are currently recruiting for a Leasing Administrator to join our Property Management group at the Head Office location in Saint John, NB. 


The essential activities of the position include, but are not limited to:

  • Administration of technical documents, examples include leases, proposals, abstracts, expression of interest (EOI), and proof of insurance.
  • Organize and maintain tenant files including all documentation and correspondence.
  • Review leases and prepare lease abstracts.
  • Track critical dates relating to tenant leases such as payments, expiries, renewals, options to extend, and notice periods.
  • Coordinate new tenant orientation including review of tenant handbook, building policies and procedures, environmental protocol, @yourservice – the Commercial Properties online service request portal, and building safety.
  • Monitor tenant compliance with obligations under the terms of the lease.
  • Tenant interface – receive calls from tenants regarding lease inquiries.
  • Assist in the resolution of any tenant billing or invoicing issues.
  • Assist with tenant surveys, ensuring distribution of survey on a timely basis and review survey responses, analyzing trends and concerns.
  • Foster a professional relationship with all tenants.
  • Assist with reception functions as required including processing of purchase orders and other office administration duties.


The ideal candidate would have 3 to 5 years relevant work experience in commercial property leasing, administration, legal and/or accounting; be familiar and comfortable working with lease and legal documentation; have an affinity towards numbers and a general understanding of financial documents; understand lease elements to ensure accurate information is received, processed, and maintained; be detail oriented; have ability to meet tight deadlines; work independently; and have strong organizational, computer and communication skills.


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