Accounts Payable Administrator

Location: Diversified Transportation Ltd. - Edmonton
Job Function: Finance
Employment Status: Full-time Regular
Job Code: 3474


Accounts Payable Administrator

Location: Edmonton, AB

Diversified Transportation is looking for an energetic individual to fill the role of Accounts Payable Administrator in our busy Accounting Department.

Nature and Scope

The Accounts Payable Administrator is responsible for providing financial, administrative and clerical services. This includes processing and monitoring payments and expenditures and preparing and monitoring the AP system. Providing these services in an effective and efficient manner will ensure that finances are accurate and up to date, that staff are paid in a timely and appropriate manner and that vendors and suppliers are paid within established time limits. The Accounts Payable Administrator assists with other accounting tasks as assigned and to provide administrative and reception backup. 

Knowledge & Skills Required

  • Minimum 2 years of Accounts Payable experience required
  • JD Edwards and Excel experience a definite asset
  • Able to deal with a multitude of people (co-workers and suppliers)
  • Ability to multi-task and work in a fast paced high volume environment
  • Analytical and problem solving skills
  • Attention to detail and high level of accuracy
  • Very effective organizational skills
  • Stress management skills
  • Time management skills
  • Effective verbal, written, and listening communications skills

Principal Duties and Responsibilities

  • Receive and verify invoices and requisitions for goods and services
  • Verify that transactions comply with financial policies and procedures
  • Prepare batches of invoices for data entry
  • Data enter invoices for payment
  • Process backup reports after data entry
  • Manage the weekly cheque run
  • Reconcile monthly vendor statements
  • Produce cheque runs every week and attach invoices for backup to cheques
  • File all A/P documentation including outstanding and paid invoices
  • Maintain vendor master in JD Edwards
  • Mail/distribute cheques to vendors/employees
  • Assist with month-end review of A/P and initiate A/P adjustments
  • Daily Backup to Administration receptionist
  • Perform other related duties as required


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