Position Description

Accounts Payable Representative
Location Markham - Innovation Centre
Region CA-ON
Req # 196511
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Job Field:
Finance/Accounting
Job Type:
Full time
Length of Assignment:

SUMMARY

Reporting to the Accounts Payable Manager, the Accounts Payable Representative is responsible for processing rent, utilities, recurring payables, telephone, expense claims, petty cash requisitions, and maintaining accurate vendor records.  This position is also responsible for negotiating to reverse late penalties from suppliers, protect the company from fraudulent exposures, and minimising duplicate payments.

KEY DUTIES & RESPONSIBILITIES

  • Enter and maintain new vendors, process employee reimbursements, enter data in UCM tool, process rent, utilities, recurring payables, petty cash requisitions and vendor invoices in Oracle Accounts Payable
  • Sort, date stamp and distribute the Accounts Payable department incoming mail on a daily basis; seal, post and disburse all outgoing mail
  • File paid invoices according to the various filing categories in the AP mailroom cabinets and this has to be done within the established time frame
  • Perform cheque runs as per Accounts Payable cheque run schedule and transmit the EFT file  to the bank as necessary
  • Respond to all AP inquiries within 24 hours and ensure that established quality and quantity measures are met
  • Analyse data for vendors to ensure that required documentation is received for insurance and ensure controls are adhered to avoid duplicate vendors in the system
  • Minimise  fines and penalties charges to suppliers by negotiating to reverse any penalties
  • Ensure that controls and documentation are in place and adhered to, for cheque runs so as to minimise on duplicate payments and fraud.
  • Other duties as assigned

MINIMUM EDUCATION: High school completion plus a specialized technical or business course

JOB-RELATED EXPERIENCE: More than one year up to three years

Knowledge & Skills

  • Effective team building skills – incumbent must be able to interact effectively with BGIS Team Members
  • Excellent at planning and organizing to meet all deadlines
  • Strong analytical and problem solving skills to be able to detect discrepancies in payments
  • Flexible and adaptable to a fast paced work environment
  • Customer oriented
  • Understand software applications and apply to perform daily tasks
  • Excellent oral and written communication to deal effectively with BGIS customers and Team Members

Licenses and/or Professional Accreditation

  • None required
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