The Hope for Children Fund is seeking a self-motivated individual to provide administrative support on a 9 month temporary basis to the Manager, Fund Development of the Hope for Children department on day-to-day operations, financial management, and donor relations.
Please note that this position is located in central Toronto.
- Works within a small team whose mandate is to develop the fundraising capacity of the Hope for Children and to promote awareness and partnerships in the Catholic community with respect to the Fund's mission and goals,
- Assumes responsibility for a range of administrative support functions arising in the day to day operations of the department, including: maintaining the Manager's appointment calendar; screening calls, and making calls on behalf of the Manager using discretion and judgment as to information conveyed; responding to routine queries; coordinating office supply orders;
- Ensures effective management of department records by maintaining, and developing where necessary, sound administrative systems for the storage, tracking, and security of the Manager's files and documents, and materials related to fundraising, donors, financial statements, reports, analyses, and correspondence;
- Provides core administrative services in support of the financial administration of the department, including: processing requests for grants submitted by the Society and arranging for delivery of funds; monitoring office and department budget expenditures and preparing conciliation and variance reports for review by the Manager; assisting with financial compilations and spreadsheet analyses for monthly, year end and financial audit purposes;
- Works in a team context to ensure the achievement of targets and the smooth operation of the office, providing backup to the team in areas such as the planning and conduct of special events, the operation of the donor base, and planned mailings. Works in cooperation with the Communications Department staff regarding supplies, shared resources and conjoint activities;
- Posts and supports all content for Fund's Facebook page and website;
- Is responsible for supporting the development and distribution of the seasonal newsletter, HOPE in the News;
- Is responsible for all logistical support of the annual Scholarship Event that brings together donors and youth to celebrate their post-secondary achievements;
- Work in a safe manner in accordance with the Society's Health and Safety Policies and procedures and all relevant legislation;
- Other duties as assigned.
- Post secondary education, relevant experience or a combination of experience and education;
- Two years experience in an administrative capacity or equivalent, preferably in the fundraising sector;
- Sound knowledge of and demonstrated skill in using Raiser's Edge, Blackbaud Net Community Spark and Blackbaud Merchant Services;
- Excellent knowledge of, and demonstrated skill in using personal computers and software such as Lotus Notes, Microsoft Word, Powerpoint, and Excel 2010 and Facebook admin;
- Demonstrated experience and knowledge of administrative systems and services, including basic accounting and filing systems, which are integral to the management of information, the tracking of documents, and planning and evaluation processes related to fundraising and financial management;
- Demonstrated ability to take accurate and complete minutes at meetings and to prepare summaries.
- Thorough knowledge of the HFC mandate, programs, services, and responsibilities;
- A good understanding of the mission, organizational structure, and personnel of the Catholic Children’s Aid Society of Toronto, and knowledge of partners in the Catholic community;
- Strong organizational and analytical skills to organize and prioritize work and balance multiple administration projects at once
- Strong interpersonal skills, in conjunction with sound judgment, to respond to a variety of inquiries on behalf of the Manager;
- Excellent verbal, written and listening communication skills and interpersonal skills in order to work effectively with individuals and groups from a variety of diverse communities and to resolve conflict in an effective manner;
- The ability to work with independence, and as part of a team;
- Demonstrated understanding of Society's Health and Safety Policies and Procedures and relevant legislation.
Salary Range: $48,845 - $58,614
Internal Closing Date: October 11, 2017
External Closing Date: October 20, 2017
If you are interested the position, please submit your resumé to later than the closing date at 11:59 p.m.
We appreciate all applications received. Only those candidates selected for an interview will be contacted. We thank all applicants for their submissions.
Anti-Oppression/Anti-Racism at CCAS
CCAS is committed to having a workforce that is reflective of the diversity of the City of Toronto and strongly encourages application from all qualified individuals, especially those who can provide different perspectives and contribute to a further diversification of ideas.
Accommodation at CCAS
We are committed to a selection process and work environment that is inclusive and barrier free. Accommodation will be provided in accordance with the Ontario Human Rights Code. Applicants need to make any accommodation requests for the interview or selection process known in advance by contacting the Human Resources Department at 416-395-1500. Human Resources will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process which will enable you to be assessed in a fair and equitable manner.