Position Description

Program & Project Controls Lead
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INTRO

On behalf of its client, Atomic Energy of Canada Limited (AECL), Canadian Nuclear Laboratories (CNL), at its Historic Waste Program (HWP) Management Office (MO) in Port Hope, implements federal programs and projects related to the safe management of historic low-level radioactive waste (LLRW) across Canada. The scope of work includes characterization, clean-up and interim remedial work at historic waste sites in Canada as well as the construction, operation and environmental monitoring of waste storage facilities. Federal oversight of HWP programs is provided by AECL, on behalf of Canada, while program execution is led by CNL. CNL provides high-level strategic direction and oversight to the project via the General Manager, HWP MO.

The Program and Project Controls Lead reports to the Manager, Program Office, and is responsible for leading and mentoring a team of Project Controls Coordinators and Project Assistants, while also synthesizing multiple project performance elements into the PHAI Program context, analyzing and reporting on Program performance, variances, and initiating corrective action where required.

 

DUTIES

The Program and Project Controls Lead is required to:
- Supervise the use of project control procedures and processes such as Change Control, Schedule Management, Scope Management, Risk Management, and Cost Estimating to ensure they are used effectively, and help the project meet its goals.
- Communicate to the Manager, Program Office, and other HWP MO management on potential Schedule, Scope and Cost risks, deviations and non-conformities in the project.
- Mentor and provide leadership for Program Office staff responsible for project controls; assigning work, setting goals and objectives, preparing and conducting performance assessments, providing feedback and determining training needs.
- Prepare or work with tools and templates while also supporting development of procedures required to enable robust project planning and control.
- Analyze multiple projects within the context of a program of work that includes several individual complex projects that are logically tied and require significant coordination. 
- Scrutinize, prepare, consolidate, and otherwise contribute to the provision of project information related to scope, cost and schedule, both internally (to the Board of Directors level) and externally, to the client (AECL).
- Coordinate the overall structure of project control mechanisms within CNL’s required framework; including, but not limited to, the production and updating of project work breakdown structures, the roll-out of additional functional uses of Primavera 6, etc.
- Manage development of Change Requests for projects, including convening/chairing relevant meetings, facilitating the approvals process through all levels, and provision of support for non-baseline changes.
- Understand all project schedules and resources within Primavera and report on status, while providing back-up support for maintaining project schedules, when called upon.
- Lead the task of efficiently gathering and analyzing critical project performance information, investigating variances and initiating corrective action, often under significant time pressure.
- Establish and cultivate excellent relationships with all HWP project staff, consultants, executives, contractors, and the Client.
- Oversee implementation of the Risk Management process, facilitate and/or chair risk review sessions, schedule mitigation actions associated with higher level risks, and ensure calculation of expected risk liabilities / contingencies is completed.
- Represent the Program/Project Controls group at various meetings and reviews, locally and across CNL; actively participate in and help drive discussions related to planning, schedule, scope and cost.
- Assist the Manager, Program Office in establishing, monitoring and reporting against the in-year operating budget, as well as annual and lifecycle funding requirements.
- Supervise a Program/Project Controls team of ~ 6 to 8 direct reports who are typically seconded functionally to the Project Delivery teams to support as key enablers of managing projects within scope, schedule and cost parameters. -
- Ensure CNL’s quality requirements are met, as defined in various plans and supporting procedural documents while conducting the work

 

QUALIFICATIONS

The following are determining factors for success in the role:
- Graduation from an accredited university or college in a discipline related to project management, business, commerce, or technology, and 8+ years of increasingly responsible and relevant planning and control experience – or equivalent combination of education and experience related to program management.
- Demonstrated knowledge of project management principles and processes, as recognized by the Project Management Institute, and a proven ability to apply this knowledge in the planning and control of large and complex undertakings; designation as Project Management Professional would be an asset.
- Expert-level capability in the use of industry standard tools and software, including Primavera and Microsoft office applications; particularly proficient in the implementation of advanced features of Primavera project management software.
- Proven comprehension and application of corporate planning and corporate approval processes which apply/are similar to those that apply to CNL.
- Has taken several training courses on the core knowledge areas recognized by the Project Management Institute (PMI).
- Solid understanding of CNL procedures for project management is a definite asset, as is being competent in the use of CNL applications such as TRAK and Oracle.
- Has knowledge of the PHAI, its purpose, its history, and its legal, regulatory, and public context.
- Extremely proficient in gathering and analyzing project and program data, identifying anomalies and taking the next steps.

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