Position Description

Contract Administrator
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INTRO

On behalf of its client, Atomic Energy of Canada Limited (AECL), Canadian Nuclear Laboratories (CNL), at its Historic Waste Program (HWP) Management Office (MO) in Port Hope, implements federal programs and projects related to the safe management of historic low-level waste (LLW) across Canada. The scope of work includes characterization, cleanup and interim remedial work at historic waste sites in Canada as well as the construction, operation and environmental monitoring of waste storage facilities. The project is sponsored by Natural Resources Canada (NRCan), and led by CNL. CNL provides high-level strategic direction and oversight to the project via the General Manager, HWP MO.

The Contact Administrator is responsible for managing large complex contracts as assigned by the Manager, PHAI Procurement. He/She will maintain a strong functional relationship with Corporate Supply Chain, ensuring that PHAI activities and procurement management are aligned with the ethics and procedures of CNL.

Key accountabilities relating to the management of the contract and relationship between the buyer and seller include:

Managing the communications between and actions due by both parties to each other, including scheduling meetings.
Coordinate the change order process and all requests for change orders in relation to the contractual obligations, including ensuring application of all contractual terms.
Monitor, document and report on supplier performances, including managing supplier performance improvement plans for the work.

DUTIES

  • Read, analyze and apply the contract in daily transactions and in minor disputes. Coordinate the Contract Kick-Off Meeting and other team meetings, in coordination with Project Delivery.
  • Develop the Contract Administration plan in conjunction with the contract team.
  • Review and approve (where no construction superintendent is assigned) all permits and training - approve readiness for work. Verify qualifications and coordinate training.
  • Report on performance, including monitoring of contract costs, schedule, quality and technical performance. Verify contract completion.
  • Manage integrated Change Control to ensure that changes are properly approved and that all those with a need to know are aware of and approve such changes.
  • Administer and record job progress. Monitor the work activities to verify contract compliance.
  • Documents administrative actions and all data required to support the project's business activities and performance assessments. Document decisions and events.
  • Verify that the technical and commercial contract conditions are fulfilled throughout the contract.
  • Ensure that all work has been completed according to schedule and that all deficiencies and administrative matters have been resolved.
  • Monitor payments to Supplier and maintain ongoing and accurate record of contract financials.
  • Complete contract closeout report for Contractor's performance.
  • Resolve minor contract disputes

QUALIFICATIONS

  • University degree preferred.
  • Candidate will have a minimum of five (5) years of practical project experience. Candidates with combination of relevant skills/education will be considered.
  • Experience with the full suite of MS Office, particularly Excel and Word.
  • Experience with Oracle and Primavera (P6) preferred.
  • Excellent organizational and communication skills, as demonstrated in a similar role.

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