How to Apply

Save your resume and cover letter together in one document before you begin.

Your application will be complete once you click "Submit" at the end of the process.

If you do not receive an email within 24 hours confirming receipt of your application, please contact Human Resources from 8:30 a.m. to 4:30 p.m. EST at (905) 845-6601.

Museum Program Assistant
Department Recreation and Culture
Pay Range Starting at $17.02 per hour
Closing Date 6/17/19
Apply Now

Job Details:
Part-Time (Non-UnionT)

Posting Status:
Open to all current Town of Oakville employees and external applicants.

This is a full-time summer student position working up to 35 hours a week. 

Oakville Museum collects, manages, researches, preserves and presents Oakville heritage resources for the benefit of the public, in part through educational and public programs. Working under the direction of the Museum Programmer, The Museum Program Assistant assists in the co-ordination, preparation and delivery of all Special Events, Workshops, March Break, Summer Camp, Specialized Group Tours and Community Outreach, including participation in community events. The incumbent will work with participants of all ages, including adults, onsite and offsite when delivering or supervising museum programs. The incumbent is expected to work a flexible schedule including some weekends and limited evenings.

Job Responsibilities:

Duties of the Museum Program Assistant include:

  • Sign-in, planning and delivery of museum related activities, arranging and chaperoning offsite trips with children, initiating and monitoring progressive discipline of staff and participants as required

  • Resolving major emergencies, incidents, behavior and conduct issues, beyond the scope of the program leader’s function in accordance to acceptable procedures

  • Ensuring that all persons attending programs are properly registered and recorded on class lists and necessary medical information and emergency contact names are correct and available.

  • Attend all mandatory staff functions: training, staff meetings and site clean-ups and all allocated program times.

  • Immediately notify the Museum Programmer of any problem(s) and/or recommendations regarding staff, participants, parents, facilities or contract services which may affect the program

  • Support and promote the HIGH FIVE "Principles of Healthy Child Development" (PHCD).

  • Assisting in the delivery of the Museum’s Education school programs and the delivery of in-school education classes.

  • Establish timelines in consultation with the Museum Programmer to assure timely implementation of the planning and preparation of programs for delivery

  • Assisting the Museum Programmer with the Museum Volunteer and Part-time Interpretive staff orientation and ongoing training, ensuring the historical accuracy, appropriateness and effectiveness of information provided to the public.

  • Coordinating the Museum’s weekend operation, addressing weekend reports and monitoring weekend public and building safety as per fire regulations and emergency procedures.

  • Overseeing part-time weekday/weekend interpretive staff work activities, supervised by the Museum Programmer

  • Interpreting the history of the Town of Oakville and Erchless Estate to the general public, though tours and direct program delivery

  • inputting of program information into the Recreation and Culture Department CLASS system; regular maintenance and updating of information with Department registration staff

  • Assisting with general reception coverage and visitor services including meeting and greeting the general public at the main reception desk

  • Working effectively with the coworkers, leadership staff, participants and the public at large.

  • Other duties as assigned


  • The completion of two years of an education or museum-related post-secondary education program

  • Experience working with children in a camp or similar programming environment

  • The position requires an understanding of age specific abilities, a good understanding of museum practices and a demonstrated ability to work with the public of all ages

  • Demonstrated leadership and supervisory ability

  • Strong problem solving, excellent communication and effective program planning skills

  • Ability to work independently and in a team environment

  • Must hold a current First Aid Certificate at the emergency level

  • HIGH FIVE Principles of Healthy Child Development (PHCD) Certification and QUEST 2 certifications are a requirement

As a condition of employment, please note that successful candidates who are new hires and/or who have not performed in this position previously, and who are under the age of 18 at the time of hire, will be required to provide a satisfactory Police Information Check. Candidates who are 18 years of age and older at the time of hire will be required to provide a Police Vulnerable Sector Check.  All checks must be dated within the last 30 days.

HIGH FIVE Principles of Healthy Child Development (PHCD Certification) Information:
All successful candidates will be required to obtain HIGH FIVE Principles of Healthy Child Development (PHCD) Certification prior to commencement of duties. To find out more information on how to sign up for a training session, please visit

Applications for this position must be received at in the employment section no later than midnight on June 17, 2019.

DATED: June 11, 2019

This job profile reflects the general requirements necessary to perform the principal functions of the job. This does not include all of the work requirements of the job. Applicants are required to demonstrate through their application and in the interview process that their qualifications match those specified. Applicants may also be required to undergo testing.

Back Apply Now